BOARD OF DIRECTORSGLEN EDEN CORPORATION JANUARY 8, 2012
The meeting of the Board of Directors was brought to order by President, Dave Utter at 8:07A.M.
Officers Present: Dave Utter, President Ed Kile, Vice President Richard Frank, Secretary Mike Carroll, Treasurer
Directors Present (Excused Absence)Les Halstead Denni Paxson Rich Hirst Randy Stanger Dale Hook Yvonne Valasek Jean Pasco
Also Present: General Manager: Dr. Gerry Goodenough Assistant General Manager: Tom Messerschmidt Recreation Coordinator: Sharyn Nielson
Minutes: The President called for the approval of the December 11, 2011 Minutes. The Minutes were approved as written.
Audience: Larry Barnett, Marla Barnett, Steve Branch, Georgina Brown, Donas Castellano, Mike Castellano, Jim Cornwell, Laura Cornwell, Ann Frank, Rod Marshall, Edith Messerschmidt, Barbara Paul, Hans Schoeppe and Stephanie Taylor.
A number of members came to Sunday’s meeting to voice their disapproval of a member who posted pictures of Glen Eden members without approval on Glen Eden’s Facebook page. The President recognized Barbara Paul in the audience and Barbara commented that she found the pictures on Facebook Saturday evening and the 4 people who are here today are not happy that their pictures were included on Facebook without their permission. Barbie commented that the pictures were revealing and these members here today wish to keep confidentiality about their membership with Glen Eden. Dave Utter said that he has already spoken with that person this morning and they have removed the photos from Facebook. Dave also noted that we have no explanation or excuse and apologized for this incident occurring. Larry Barnett commented that somebody that’s a club photographer should not be posting club pictures to a public website. Dave noted that this person will no longer be taking pictures here at Glen Eden ever again.
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(Audience Participation Continued) Mike Castellano informed the Board that there is a liability out there regardless if the pictures have just been removed or not. He stated that if anything becomes of his photo that the Board will be hearing from his attorneys and he only mentioned that to back up the sanctions being given and as a CYA for the Board,.so if something were to come of this the Board would be able to prove that they not only corrected the problem but that they also did something to help prevent it from occurring again in the future. Dave reassured Mike that the proper preventive steps were being taken. Barbara noted that the pictures have been posted on Facebook since Tuesday. Jean Pasco asked if the pictures had the person’s names with them and she said no. Some one in the audience mentioned that face recognition is always a possibility and that could cost someone their job. Mike informed everyone that although the pictures have been taken down someone could have shared them with others so they could be out there somewhere now. Randy commented that we should check now to see if the pictures are down and Jean commented that we should appoint only one person who would be allowed to post pictures on our website which would remove some of our liability. This is a method that Jean’s work uses for government items. Dave directed Rich Hirst call Tom, our Webmaster, and have him make that change immediately. Dave announced that they will be taking a break in just a few moments and check to insure that the pictures have been removed. Dale asked if there were any photo release forms signed for those pictures and the comments from the audience was no. Dale added that he felt we did not need a Facebook page in addition to our Website and it is a liability and not worth having. Dave said the idea of having Facebook and Twitter was to drive people back to our Website but it now needs a second look and we really need to figure out if we want it anymore. Stephanie Taylor commented that she can tell that the Board has taken the proper steps to prevent this from happening again but this person that took these photos needs more that just a slap on the wrist and Dave reassured her that the proper action will be taken. Dave called for a recess so he could make some important phone calls.
Break 8:28 A.M. Open 8:41 A.M
Special Committee Appointments:
Motion B12-52 Yvonne Valasek/Jean Pasco I move that the Board of Directors approve the appointment of Ed Kile as Chair of the Heavy Equipment Purchasing Committee. Members are: Freddy Fowler, Charley Lord and Denni Paxson. ABSENT – Les Halstead Fiscal Impact: -0- PASSED UNANIMOUS BY THOSE PRESENT
Motion B12-53 Randy Stanger/Dale Hook I move that the Board approve the continuation of the Entry Beautification Committee. Tom Messerschmidt Chairman – No members at this time. ABSENT – Les Halstead Fiscal Impact: -0- PASSED UNANIMOUS BY THOSE PRESENT
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(Special Committee Appointments Continued) Motion B12-54 Randy Stanger/Dale Hook I move that the Board approve the continuation of the Recreation Area Capital Improvement Committee. Tom Messerschmidt Chairman – No members at this time. ABSENT – Les Halstead Fiscal Impact: -0- PASSED UNANIMOUS BY THOSE PRESENT
Recreation Coordinator Report – Written Report Attached (See Page 13). Sharyn Nielson reviewed her report and for more detailed information on the two both very successful New Years Parties please read her report. Please note all the volunteers listed in her report that helped make both of these parties very successful and when you see them be sure to thank them for their help. Included in her report are future events such as a Volunteer Appreciation Luncheon, Aprés Ski Weekend, Super Bowl Weekend and Valentines Day with the Lady In Red Dance. Check her report for more details, and the AANR West Summer Festival “Surfin’ Safari” theme. Doc Gerry commented that he received nothing but positive comments on both parties. The president thanked Rod Marshall for DJ’ing the Peasant Party and the traditional “Ceremonious 1 Clap” and Rod gave his thanks with a smile from ear to ear. Randy Stanger requested that a big thank you be given in the Minutes to Stephanie Triska and Nina McVicker and the volunteers working with them for their hard work in making the Peasant Party successful in the spirit of a neighborhood get together.
Arts Committee Report – Written Report Attached (See Page 14). Sharyn Nielson reviewed her report and for more detailed information on their January meeting, Arts Program account, sink and overhead light please read her report. Sharyn noted that Curtis Glandorf has volunteered to install the lights.
Recreation Area Capital Improvement Committee Report – No Written Report. Tom Messerschmidt reported that he and Richard Frank are investigating new Karaoke equipment and they are looking at a computer based system. Ed suggested a place in Vegas that specializes in Karaoke equipment and Tom said he has been studying a couple other outfits on line and Richard has contacted CAV’s which is the biggest name in Karaoke machines and arranged for them to go out and visit their facility in Santa Fe Springs.
Entry Beautification Committee Report - No Written Report. Tom Messerschmidt reported that the entry way has been planted and is almost completed; they are all native plants and draught tolerant. For the Grove Tom noted that he is having the outside company that applied the stabilization liquid to the decomposed granite come back in to do it a little bit more. He said it looks nice and is solid enough to blow it off but the paths just need a little bit more work in some areas.
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Café Committee Report – No Written Report. Ed Kile reported that the café committee met and they went over a few things. For the employee Christmas party he noted that he, Dave & DeDe Utter, Dale Hook, Sue Kile, Edie Messerschmidt, Sharyn Nielson and Lori Nash helped out. After working in the café during the staff party they noted a few items that were needed for the café and he has authored a motion to be made by a Director for those items today. Some other things they are looking at are an electric digital menu for down by the office and one more up by Piper Hall. A lot of people can’t see the existing signs and don’t know what we are having for dinner each Friday night and Cook said that she doesn’t think we know what is going to be served next week let alone this week because Carrie does not know until she goes shopping. Ed said he informed her that she needs to know by Wednesday so the menu can be posted on those new signs. Ed said he sees people driving out on Friday and Saturday nights because they don’t know what is for dinner and maybe that new sign might help. Rod Marshall brought up a question about why on a big weekend the café is never open for breakfast on a Friday.and Ed answered that it is difficult to justify having the café open and running the electricity and gas to operate the equipment. Dale said that there were members coming to the door of the café on the Monday after New Years and it was not open. Ed said that one slipped through the cracks and it won’t happen again.
Motion B12-55 Yvonne Valasek/Jean Pasco I move that the Board approve funds to purchase a number of small kitchen items for the café. Total expenditure not to exceed $3,550.00. ABSENT – Les Halstead Fiscal Impact: $3,550.00 PASSED UNANIMOUS BY THOSE PRESENT
Neighbor to Neighbor Committee Report – No Written Report. Yvonne Valasek reported that they have one member that is being looked after by a couple of people and this member that they are watching over is showing signs of great improvement. Cook thanked the members for watching over this person. Cook emphasized the need of confidentiality by not mentioning names.
Bowl Site Construction Steering Committee Report – Written Report Attached (See Pages 15 to 19). Dale Hook briefly summarized his written report and for more detailed update on the enlargement of the new Utility Building, the addition and modifications of Bowl sites, Bowl Site layout, layout and location of septic tank and leach field, the project schedule, CADCAM drawings, design of the electrical system, progress on the design of the Utility Building and the start date please read Dale’s report. In addition Dale noted that K & A Engineering on Friday informed him that they hope to have the CUP drawing ready for submittal to the county with the next 10 days. He also noted that they had a difficult time trying to figure out where the breakers and all the current electrical lines are coming from and going to but they have now gotten them all just about sorted out. Dale went into lengthy detail about the newly designed routing of the electrical system. He also discussed the need for volunteers to help prepare the area by clearing out brush and other items on January 31st and February 1st.
4 of 36 Heavy Equipment Purchasing Committee Report - No Written Report. Ed Kile reported that he has been looking at 3 foot wide buckets with prices ranging from $800 to $2,000. These prices were for used buckets with some of them looking new while others were beat up. Ed said the committee recommended purchasing the bucket that Tom located. Ed then emphasized the need to utilize the committees by approaching them about what you wish to do and asking their permission to investigate something on your own other wise you have people running around doing twice the work because no one knows what the other person is doing and that becomes a waste of time. Denni commented that that was the reason he voted no on one of the email motions because the chair of the committee was never contacted. Ed announced that he also has been looking at Manlifts and the prices on those run between $5,000 and $10,000 for a used 40 footer. He also drove to San Diego to check out street sweepers and the prices were about the same as the used Manlifts. There are two types to choose from, a vacuum type and a brush style. Ed said they need to study the sweepers more to see which style would work best for us before purchasing one. Tom and Dale discussed the purchase in the future of a small vacuum leaf mulcher to help pick up leaves faster along the side of our roads. Ed said that should go through his committee first and that is what he is talking about, people going off on their own and wanting to buy equipment. Dale said he would like to see Glen Eden equipment that would be a combination riding lawn mower and leaf mulcher and then take over the mowing of our lawns and save money and hiring contractors to do it. Ed agreed that is a good idea but the street sweeper is for his committee. Dale, Tom and Denni said they are two different things and a lawn mower is not heavy equipment. Dave directed Ed to come up with some guide lines to direct what his committee should oversee for example a cost thing or a size thing. Dale said it should be studied more to see if we need a rider or a walk behind power mower. Mike Carroll agreed with Dale that we could save a lot of money by doing it ourselves. A short conversation took place about the contractor that sweeps our streets being inefficient and inadequate at doing the job. Denni suggested that Ed talk with Tom, Dale, Les and Randy to try and figure out what we need. Ann Frank suggested paying for Ed’s gas when he goes around looking for things and Ed said he took this position as a volunteer so he does not mind spending his own money on gas for the club as many others on the Board also do, he thanked Ann for the thought. Dave informed everyone that the members of the Board all dedicate hours of their time and gas for their vehicles in service to the club and do not expect anything in return.
Safety Committee Report - No Written Report. Ed Kile reported that his committee met yesterday but he is going to hold off on his report until Doc Gerry gives his report.
General Manager – Written Report Attached (See Page 20). Dr. Gerry Goodenough reviewed his report and for more detailed information on the Mission Statement, Thank You’s to the volunteers, safety, club golf carts, tree service, washing vehicles, decreased litigation, legal compliance, SR 3.1.1, one person renting 2 Short-term sites, fiscal strength and satisfaction survey card please read Doc Gerry’s report. In addition Gerry said he would call the county this week to check on our water supply and Dale said that would not be necessary because the county would not know anything about it and that he reads our wells consistently monitoring their level so the one to ask is him. Gerry thanked Dale for informing him and he will check with him routinely for an update on the level of the wells. Gerry has had good feedback on the cables for the Arizona Crossing and Denni said they make a wonderful place for Christmas decorations. Dale wanted to bring up the business of thinning out the trees above the pool while Rod was still in the Board Room and Rod thanked everyone and left. 5 of 36 (General Managers Report Continued) On getting a vendor out here to help get rid of old paint and hazardous materials Ed told Gerry that he only needs to contact the waste management company that services us and they will take care of our needs. Doc raised a question about one member of a married couple only rejoining and Dave ended the debate by referring it to Closed Session.
Break 9:33 A.M. Open 9:46 A.M
President - No Report. Dave Utter
Vice President – No Report. Ed Kile
Secretary – No Report. Richard Frank
Treasurer – Written Report Attached (See Page 21). Mike Carroll briefly went over his written report and personally thanked Derrick Feaster, Nicole Ball, Tom Messerschmidt, Laura Cromwell, Susie Johns, Sharyn Nielson, Doc Gerry, Les Halstead, Dale Hook, Rich Hirst, Norm Millard and Mike Kugies for helping him learn his way around.
Planning and Construction – Written Report Attached (See Pages 22 to 24). Les Halstead (Excused Absence) In Les’s absence Dale Hook briefly went over his report and for detailed information about upcoming projects and completed projects please read his report. Ed questioned why the ADA Equipment is included in Les’s report when it is a part of the Safety Committees project and once again Ed emphasized the need to leave certain projects with their respective committees because it does not belong in other people’s reports. Dale explained to Ed that it came up during committee work yesterday and it was determined to make a motion today to allow Doc Gerry to contact our attorney to get legal advice on what to do. A short discussion ensued with Ed requesting respect for the Chairs of other Committees and his dissatisfaction with those same Chairs not doing the same. Dave requested the Motions from Dale and began reading them.
Motion B12-56 Dale Hook/Randy Stanger I move that the BOD authorize the Arts Committee to purchase and install a new sink and overhead lights for the Downtown Studio. (See attached estimate for materials – Curt Glandorf will install at no cost) ABSENT – Les Halstead Fiscal Impact: Not to exceed $300.00 PASSED UNANIMOUS BY THOSE PRESENT
Motion B12-57 Dale Hook/Randy Stanger I move that the Board of Directors approve an expenditure of $3,300.00 for the purchase of chlorine and acid liquid injectors for the pools. ABSENT – Les Halstead Fiscal Impact: $3,300.00 PASSED UNANIMOUS BY THOSE PRESENT
6 of 36 (Planning and Construction Report Continued) Motion B12-58 Dale Hook/Randy Stanger I move that the Board of Directors approve an expenditure not to exceed $1,500.00 for legal advice relative to the requirements for ADA compliance. ABSENT – Les Halstead Fiscal Impact: Not to exceed $1,500.00 PASSED UNANIMOUS BY THOSE PRESENT
Motion B12-59 Dale Hook/Randy Stanger I move that the Board of Directors approve an expenditure of $6,000.00 for materials for the repair and remodel of Rental number 10. Labor to be supplied by GE personnel. This project is included in the FY2012 Capital Plan and budget. ABSENT – Les Halstead Fiscal Impact: $6,000.00 PASSED UNANIMOUS BY THOSE PRESENT
Motion B12-60 Dale Hook/Randy Stanger I move that the Board of Directors approve the expenditure of $3,500.00 for the initial design and planning of the Piper Hall expansion and restroom remodel. This project is in the capital planning budget. ABSENT – Les Halstead Fiscal Impact: $3,500.00 PASSED UNANIMOUS BY THOSE PRESENT
Motion B12-61 Les Halstead/Yvonne Valasek I move that the Board of Directors approve the expenditure of $1,500.00 to purchase a tankless hot water heater for Pioneer Laundry. Fiscal Impact: $1,500.00 (Read for the record only, this motion was previously approved unanimously via email 12/21/ 11) PASSED UNANIMOUS
Motion B12-62 Dale Hook/Denni Paxson I move that the Board approve $500.00 to purchase linens, bed spreads and pillows for the rentals. ABSENT – Les Halstead Fiscal Impact: $500.00 PASSED UNANIMOUS BY THOSE PRESENT
Motion B12-63 Dale Hook/Denni Paxson I move that the Board approve an increase of $1,505.00 to B11-255 to purchase 3 lights for RV Storage as part of the security system improvements. ABSENT – Les Halstead Fiscal Impact: $1,505.00 PASSED UNANIMOUS BY THOSE PRESENT
Motion B12-64 Dale Hook/Denni Paxson I move that the Board approve $700.00 for the purchase and installation of hand rails at the stairs in the Skyview common area. ABSENT – Les Halstead Fiscal Impact: $700.00 PASSED UNANIMOUS BY THOSE PRESENT
7 of XX (Planning and Construction Report Continued) Motion B12-65 Les Halstead/Yvonne Valasek I move that the Board of Directors approve the expenditure of $1,100.00 to purchase a three foot wide bucket for the existing backhoe. This bucket is needed to do the necessary grading on the Bowl Site Project. Fiscal Impact: $1,100.00 (Read for the record only, this motion Failed via email 12/21/ 11) YES: L. Halstead, D. Hook, R. Stanger, Y. Valasek NO: R. Hirst, D. Paxson ABSTAINED: J. Pasco FAILED
Motion B12-66 Dale Hook/Denni Paxson I move that the Board of Directors approve an expenditure of not to exceed $1,100.00 for the purchase of a 3 foot bucket for the backhoe. This is a recommendation by the Heavy Equipment Committee. ABSENT – Les Halstead Fiscal Impact: $1,100.00 PASSED UNANIMOUS BY THOSE PRESENT
Maintenance – Written Report Attached (See Page 25). Randy Stanger briefly reviewed his report and for more detailed information on work order forms, lights in RV storage area, servicing equipment, barbed wire fence, drier vents, water filters, tennis display case, trimming bushes in Skyview and rewiring of street lights in Eden West please read Randy’s report. In addition Randy stated that his committee discussed the feasibility of a Manlifts and he turned it over to Ed and his committee for further investigation. A short discussion ensued on the positive and negatives of owning one and Ed will handle it. Another debate took place pertaining to ground cover in front of the Arts Studio and Dave referred it to committee work. Randy added the trimming of the Oak Trees above the pool to his list. Randy passed his motions over to the President for readings.
Motion B12-67 Dale Hook/Randy Stanger I move that the Board of Directors approve an expenditure of $350.00 to purchase a golf cart trailer for the landscape staff. ABSENT – Les Halstead Fiscal Impact: $350.00 PASSED UNANIMOUS BY THOSE PRESENT
Motion B12-68 Dale Hook/Randy Stanger I move that the Board of Directors approve an expenditure of $2,400.00 for additional tree trimming not included in the FY 2012 budget plan. Funds to thin & trim oak trees above the main pool and next to the Arts Studio (1 day) and remove the large Sycamore trees located above the water fall behind the café (1 day). ABSENT – Les Halstead Fiscal Impact: $2,400.00 PASSED UNANIMOUS BY THOSE PRESENT
8 of 36 (Maintenance Report Continued) Motion B12-69 Dale Hook/Randy Stanger I move that the Board of Directors approve an expenditure of not to exceed $1,000.00 for contract labor to assist the staff to check all electrical pedestals for proper wiring and connections. The contractor and staff shall check for proper polarity, tight connections and burned receptacles. Any discrepancies noted are to be reported to the Assistant General Manager. ABSENT – Les Halstead Fiscal Impact: $1,000.00 PASSED UNANIMOUS BY THOSE PRESENT
Finance – Written Report Attached (See pages 26 to 33). For detailed information on the financial results for December, gross income, expenses, net income, capital expenditures, net cash flow, bank balance, IRS audit and Figure 1 on the updated Long Term Financial Plan please read Dale Hook’s report.
Motion B12-70 Dale Hook/Denni Paxson I move that the Managers account be replenished for checks: 1146 JR Concrete $475.00 1147 McFadden Barbed Wire $65.62 NAPA (Repair Truck) $182.32 $727.94 ABSENT – Les Halstead Fiscal Impact: $727.94 PASSED UNANIMOUS BY THOSE PRESENT
Motion B12-71 Dale Hook/Randy Stanger I move that the Board of Directors approve an expenditure of $305.00 to continue our subscription to the Club Tax Booklet for 2012. ABSENT – Les Halstead Fiscal Impact: $305.00 PASSED UNANIMOUS BY THOSE PRESENT
Motion B12-72 Dale Hook/Randy Stanger I move that the BOD approve reactivating the Citibank Arts Program sub account #20232, and further approve the transfer of funds from the Glen Eden general Wells Fargo account #2075 to the Arts Program sub account in the amount of $6,480.91, $2,980.91 from B11-35 and $3,500.00 from B11-67, both of which are attached. This will make it easier for the Arts Committee, the Recreation Coordinator, and the Bookkeeper to track Arts Program monies raised, matched and spent. ABSENT – Les Halstead Fiscal Impact: -0- PASSED UNANIMOUS BY THOSE PRESENT
Marketing and Membership –. Written Report Attached (See page 34). Rich Hirst reviewed his report and for more detailed information on AdWords, gleneden.com activity, membership, a new program called Mailchimp and the Marketing budget please read Rich’s report. In addition Rich noted that he had a conversation with our management about creating a gift certificate program that members can purchase for friends, for example one night in one of our rentals, and all agreed that it sounded like a good plan.
9 of 36 Sites – Written Report Attached (See page 35). Yvonne Valasek reviewed her report and she had 1 site for transfer, #233, 2 sites for value reduction, #52 & #234, 3 sites for improvements, #93, #243 & #407 and results from Saturday’s meeting relative to the RV Storage Area. Please read Cook’s report for more detailed information. In addition she noted that the yellow shed that is in the truck parking area will be moved by next week Mike Carroll briefly reviewed the RV Storage Area and Jean Pasco read the Standing Rule relative to RV’s stored in the RV Storage Area. Dave Utter noted that a couple of members brought to his attention that some of the site holders in North Park have failed to put ground cover on their bare dirt to prevent runoff when it rains and directed the General Manager to send a letter requesting their compliance. Cook passed her motions forward to the President for readings.
Motion B12-73 Yvonne Valasek/Les Halstead I move that the Board of Directors approve the request from Steve Branch and Georgina Brown to install a 1985 Castle Royale park model on Site #400. In accordance with SR 4.4.3(i), the park model being placed on Site #400 is more than 15 years old and shall not be included in the transfer value, and the RV shall be removed from the site before the transfer process can begin. (Read for the record only, this motion was previously approved unanimously via email 12/15/ 11) PASSED UNANIMOUS
Motion B12-74 Yvonne Valasek/Jean Pasco I move that the application for site transfer be approved for Site #233, currently rented by Patti Wagar. Site Assessments previously paid to Glen Eden: $5,837.00. Total “Asking Price” to be set by current site holder, published in the Sidelights, and posted in the Office. Description of RV: 1993 Fleetwood Oak Park 12’x33’. Special restrictions on future site use per S.R. 4.4.3: N/A ABSENT – Les Halstead Site to be awarded February 19, 2012 PASSED UNANIMOUS BY THOSE PRESENT
Motion B12-75 Yvonne Valasek/Jean Pasco I move that the Board approve the request from Richard and Ann Frank, Site #243, to install pavers in a 20’x20’ area on corporation land, as per drawing submitted. All work done must conform to Title 25 and Glen Eden Standing Rules. Any work done that has not been Board approved may be required to be removed. ABSENT – Les Halstead Fiscal Impact: -0- PASSED UNANIMOUS BY THOSE PRESENT
Motion B12-76 Yvonne Valasek/Jean Pasco I move that the Board of Directors approve the request from Site #93, Nancy Lieberg to allow the installation of an 11.5’x30’ light weight (sun Shade) awning. All work done must conform to Title 25 and Glen Eden Standing Rules. Any work done that has not been Board approved may be required to be removed. ABSENT – Les Halstead Fiscal Impact: -0- PASSED UNANIMOUS BY THOSE PRESENT 10 of 36 (Sites Report Continued) Motion B12-77 Yvonne Valasek/Jean Pasco I move that the Board approve the request from Al and Linda Silva, Site #407, to install a 3’x1.5” pipe on each side of their driveway with chain. All work done must conform to Title 25 and Glen Eden Standing Rules. Any work done that has not been Board approved may be required to be removed. ABSENT – Les Halstead Fiscal Impact: -0- PASSED UNANIMOUS BY THOSE PRESENT
Legislation – Written Report Attached (See page 36). Jean Pasco reported on the results of her Saturday meeting and for further information on the rejection of a Standing Rule change, alternate ballot counting procedures, clarification of SR 3.4.9 and clarification of SR 4.3.18 please read her report.
Motion B12-78 Jean Pasco/Yvonne Valasek EMERGENCY LEGISLATION I move that the Board of Directors rescind Standing Rule 3.4.9, relating to noise, because of inconsistencies with the Riverside County Noise Ordinance. ABSENT – Les Halstead Fiscal Impact: -0- PASSED UNANIMOUS BY THOSE PRESENT
Break 11:20 A.M. Convened in Closed Session at 11:34 A.M Reconvened in Open Session at 1:37 P.M
Motion B12-79 Yvonne Valasek/Jean Pasco I move that in accordance with SR 4.4.5, a joint tenancy be granted for Site #247, between Jeanette DeRosier and Pat Varthbedian. The original site holder is Jeanette DeRosier. ABSENT – Les Halstead Fiscal Impact: -0- PASSED UNANIMOUS BY THOSE PRESENT
Motion B12-80 Yvonne Valasek/Jean Pasco I move that in accordance with SR 4.4.5, a joint tenancy be dissolved for Site #46, between Robert R. Smith and John Szabo. Robert R. Smith is the original site holder. ABSENT – Les Halstead Fiscal Impact: -0- PASSED UNANIMOUS BY THOSE PRESENT
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Motion B12-81 Jean Pasco/Yvonne Valasek I move that the Board of Directors waive Standing Rule 6.4.3(b) for Royce Mayes to park one vehicle on the road directly adjacent to Site 98. ABSENT – Les Halstead Fiscal Impact: -0- PASSED UNANIMOUS BY THOSE PRESENT
There being no further business to discuss, the meeting was adjourned at 1:39 PM Respectfully Submitted
Richard D. Frank Secretary
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Recreation Committee Report to Board by Sharyn Nielson, January 8, 2012
1-Recaps: New Year’s Eve 2-Upcoming: Après Ski Weekend, Volunteer Appreciation Luncheon, Super Bowl, and Valentines Day 3-Requests: AANR West Summer Festival theme 4-Budget: December
1-Recaps New Year’s Eve was a huge success! Carol Simmons and her team of volunteers made the “Castle” party one for the books, while Stephanie Triska and her team took Julie Goodenough’s idea of an overflow party and ran with it to create the “Peasant” party, which, for the first time ever, offered people a choice, and gave a lot more people the opportunity to celebrate New Year’s Eve at Glen Eden. “Castle” volunteers: Steve Simmons, Joyce Kawleski, Joalene Rollins, Nancy Ver Mass, Julie Goodenough, Gloria Schoeppe, Babs Sonz, Tess Tremblay, Debbie Pellissier, Ron Blackmun and Claudia Bosco, Dawn and Curt Glandorf, Cook Valasek, Helen Cherry, Mike Collins, Mike Kugies, Tom Vilicich, Steve Douglas, Marie Paxson, Marcy Hackett, Carrie Mowry, Melissa Macias, Richard and Ann Frank, Chet and Donna Anderson, Edie Messerschmidt, Mike Bell, Andy and Reyna Altman. “Peasant” volunteers: Bob Triska, Michael and Amber, Stephanie Taylor, Nina McVicker, Jolinda Curtin, Rod Marshall, Jan Ginn, Denni Paxson, Paul Adams, Larry and Sheila Larson, Jerry Huntley and Ronni Armstrong, Richard and Ann Frank, Cook Valasek, Ed Kile, and all the peasants that attended, made donations, brought food, set up and decorated their EZ-ups, and helped make it the charming peasant village that it was.
2-Upcoming Later this month we’re having an Après Ski Weekend. We will have the Volunteer Appreciation Luncheon that Saturday. William Florian will be back to perform that afternoon, and The P Cats will be the band that night.
On Super Bowl Weekend, we’ll have a DJ Saturday night and a Super Bowl Party on Sunday.
I met with the Sun Singles about Valentines Day, and they have a lot planned, like a lingerie parade, speed dating, vow exchanging, and of course, the Lady In Red Teddy dance.
3-Requests Recreation Committee suggests “Surfin’ Safari” theme for AANR West Summer Festival, and asks permission for “Catch a Wave” Beach Boy Tribute band for Sunday afternoon.
4-Budget Recreation was almost $7K under budget for the month of December. Primarily, this is because New Year’s Eve expenses are showing up in October and January. Recreation is almost $5K under budget for the year so far. Date: January 8, 2012 To: Officers, Directors, and Members From: Marketing/Membership Director Rich Hirst Subject: Board Meeting Report
Membership 1514 down 11 from last month down 41 over last year, couples continue to be the group with the biggest decrease. We did 70 hospitality tours this past month. Good news is that since the December report came out there has been several reinstatements. AdWords Activity: August 9189 hits 449,341 impressions cost of $374.00 September 9696 hits 402,874 impressions cost of $303.44 October 11,339 hits 419,246 impressions cost of $354.13 November 9,600 hits 350,359 impressions cost of $380.00 December 10,735 Hits 571,891 impressions cost of $284.75
gleneden.com for the month we have had 18,048 visits there was 47,209 pages viewed and new visitors were 14,860 visitors from US and 1,856 from Canada. We have in place a time frame for the redesigning of website to be completed by February 10th. We will putting in place a mass mailing program call Mailchimp, this will allow us to keep members better informed and weekly actives updates.
After three months marketing expenses are $138.54 under budget. We have had two major expenses, the calendars and website redesign and maintenance for the year.